On this page, you will find forms, helpful guides/links, spending deadlines, year-end reminders and contact information.
Forms
Check Request
Travel Form 01-2024
Budget Transfer Form
Restaurant Form
Special Contractual Agreement for Purchase of Consulting Services and Materials
AYPYN Pre-Approval Form
Credit References
W-9 Request for Taxpayer Identification and Certification
MCS W9
Helpful Guides/Links
Travel Guidelines
Restaurant Guidelines
Mileage Table
Purchasing Guidelines
Division of Purchasing and Contract
Spending Deadlines
April 30th
Deadline to complete a county requisition.
May 16th
Deadline for all shipments from purchase orders to be received. Signed green sheet and invoice is due in Finance by May 24th.
May 10th
Deadline for purchases made on the BOA procurement card.
BOA purchases must be received/delivered by May 31st.
All purchases made after May 10th, must receive approval from Finance.
All procurement cards will be disabled at the close of business on May 10th.
**School Bookkeepers: All purchases after May 10th must be paid from school funds.
June 7th
**Exception: Maintenance Dept., Transportation Dept., and Technology Dept.
All shipments must be received by June 10th. Signed green sheet and invoice is due in Finance by June 13th.
Deadline for travel forms.
Deadline for check requests.
Year-End Reminders
Clean up all accounts (school fund accounting) that are in the red prior to year-end.
All fundraiser accounts should be closed by June 30th. Any balances in fundraiser accounts, including school pictures, year book, book fairs, etc., should be transferred to the appropriate accounts.
Contact Information
Barb Coughlin
ext. 100311
Marie Mabe
ext. 100307